For condominium boards and administrators
Your neighbors pay their fee and announce their visitors over WhatsApp. Nothing to install, no password to forget. You see it all from one screen.
Payments are processed by Stripe. Portalis never touches your neighbor’s card, and never holds the condominium’s money.
Your November fee is ready.
Done, paid 👍
Payment applied. Your balance is $0.00.
My sister Laura is coming by tomorrow around 5
Laura arrived at the gate and entered with her pass.
Is the palapa free on Saturday?
Saturday the 14th, 12:00 to 18:00
Booked. The $500.00 deposit was added to your account.
The objection we always hear
That’s why Portalis isn’t a group chat. It’s one thread per unit, where every message knows which house it’s about and how much it owes. The neighbor writes exactly like before; the system supplies the structure.
Hi, does anyone know how much the fee is this month?
I already paid, sending a photo
Did anyone see who parked in my spot?
Sorry, which account was it again?
And the treasurer reconciling receipts by hand, on a Sunday, with no way to tell which one belongs to which house.
The payment arrives already applied to that unit and those months. Nobody transcribes anything.
Visitors and the guard house
Available [DATE]Your neighbor announces who’s coming over WhatsApp. Portalis sends the visitor a pass with a code. The gate scans it, and the neighbor gets notified they’ve arrived.
My sister Laura is coming by tomorrow around 5
Got it. Should I send Laura the pass on WhatsApp, or would you rather forward it?
No form, no logging in anywhere. You write it the way you’d text a friend.
Single-use, with an expiration time. If the visitor forwards it, it no longer works.
Valid pass
Your visitor just arrived.
Nobody calls anybody. And if there’s ever a problem, there’s a written record of who let them in and when.
The guard house tablet never logs out, and shifts change. Every guard signs in with their own PIN, so the log says who let whom in — not “the guard house”.
And the guard only ever sees a name and a unit. Never a balance, never a phone number.
Amenities and bookings
Available [DATE]Your neighbor asks what’s free, books it and gets a confirmation — over the same WhatsApp where they pay their fee. Nobody writes in a notebook or calls the administrator on a Sunday.
Is the palapa free on Saturday?
On Saturday the 14th the palapa is free from 12:00 to 18:00. The hall is already booked that day. Shall I book the palapa for you?
Yes, book it
Done: palapa, Saturday the 14th, 12:00 to 18:00. The $500.00 deposit was added to your account.
What your neighbor sees is the real availability. There is no other version of it.
Every booking is confirmed against the real calendar. If someone got in seconds earlier, the second one gets a no — and the hours that are still free.
If your bylaws say a delinquent owner cannot book, the system enforces it on its own. Nobody has to check a debt list or say no to their face.
A deposit, a usage fee or a penalty for canceling late: it enters as one more charge, with its date and its description, on the same account where their fee lives.
The assembly
The law requires you to make the accounts available to the owners. Portalis keeps them ready: every charge with its date, every payment with its receipt, and a balance that always adds up.
| Date | Item | Amount |
|---|---|---|
| 01/10/2026 | Previous balance | $1,240.00 |
| 06/10/2026 | Late fee | $62.40 |
| 01/11/2026 | Maintenance fee | $1,240.00 |
| 03/11/2026 | Card paymentApplied | −$2,542.40 |
| Balance as of statement date | $0.00 | |
Getting started
No implementation project, no three-session training, no consultant visiting your office. Three steps, and you do the first one yourself.
Name, address, and how the ownership shares are split. If you manage several, each one lives on its own and they never mix.
Your Excel file exactly as it is. You tell it which column is which — the importer never guesses — and you see the result before confirming it.
Each unit gets a code that you issue. Nobody signs themselves up: a mistyped phone number can never end up holding another home’s data.
A roster is never clean. That is why the importer lets you review and fix everything before it writes a single row.
Pricing
No tiers, no features locked behind a higher one, no negotiated discount. Move the slider and see exactly what you’d pay.
That works out to $27.08 per unit · plus VAT
With 24 units you’re under the monthly minimum: you pay the full $650.00, not 24 × a rate.
Figures are provisional while the commercial model is finalized.
What it covers
The price above is the price. No modules that unlock by paying, no features that only appear on the plan next door.
Not an add-on: it is how the product works. One dedicated number per condominium.
Stamped every month, with no separate module and no per-stamp fee.
Fees, late fees, account statements, access and bookings as they ship.
Roster, charges and payments, whenever you want. Leaving costs you nothing.
Before someone asks at the meeting
Every condominium has its own connected account. When a neighbor pays, the money lands there directly and Portalis only deducts its own fee. We’re not a middleman holding funds — we couldn’t, even if we wanted to.
Card details travel from your neighbor’s phone straight to Stripe and never pass through our servers.
Enter your RFC, legal name, tax regime and postal code once, and every monthly charge arrives already stamped. No separate module, no extra cost, no asking by email.
On your neighbors’ fees: per Prodecon’s own guidance you are not required to invoice them, so Portalis issues receipts, not a CFDI.
Export the owner roster, the charges and the payments whenever you want. Canceling doesn’t erase your history — you can keep looking it up.
The guard sees a name and a unit, never a balance. Who can see what is decided by permission, not by trust.
[LEGAL NAME] · RFC [RFC] · [REGISTERED ADDRESS] · [PHONE]. You can call us.
A full thirty days, no card required. Upload your unit list from Excel and see your first account statement in ten minutes.
Questions
No, and that is not a detail: it is the product’s core decision. An app means convincing 78 people to download it, then to update it, then not to delete it when they need space. They already have WhatsApp open.
They still exist and their account still balances. The administrator records that payment from the console, and that home’s statement ends up just as complete as everyone else’s. Portalis does not force anyone to change how they pay.
In the condominium’s account, not ours. Payments are processed by Stripe and every condominium has its own connected account. Portalis never holds the condominium’s money and never touches your neighbor’s card.
However long it takes you to upload your roster. There is no implementation and nothing to install: register the condominium, upload your Excel file and issue the neighbors’ codes. The three steps are above.
An adjustment is issued and it stays on the record. A charge that has been paid is never edited or deleted — precisely so the history serves you at the assembly: what was corrected is visible, and so is who corrected it.
Yes, and without asking for it by email. Export the roster, the charges and the payments whenever you want. Canceling does not erase your history — you can keep looking it up.
Demo
Three details, and we’ll reach out over WhatsApp with your own trial number.
A full thirty days, no card required. And if you would rather ask before trying, write to us: we answer the same day.
Or message us on WhatsApp:[WHATSAPP]
30-day trial, no card
Request a demo